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Asset Management Global

AMG Mail Room Management

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Every Asset has a story
Smart AMG Mail Room Management That Monitors Every Parcel

AMG Mailroom management

MODULES IN AMG MAIL ROOM MANAGEMENT

AMG Mail Room Management That Monitors Every Parcel. Unlock the full potential of your investments with our comprehensive Modules in Asset Management. We break down complex strategies into clear, manageable components, helping you navigate the intricacies of the financial world with confidence. From foundational principles to advanced techniques, our modules are designed to equip you with the knowledge and tools needed to make informed decisions and optimize your portfolio for long-term growth. Explore how our structured approach can empower your asset management journey

Managing the mails

Manage all mail activities in one place – from receiving and sorting to tracking and dispatching. Keeps everything organized and easy to find.

Incoming & outgoing mail management

Record and track all incoming and outgoing mails with details like sender, receiver, date, and delivery method. Helps avoid missing or misplaced mails.

Government & non government classification

Easily separate official (government) mails from other types. Ensures important mails are handled with the right priority and care.

Consolidated charge report for outgoing & incoming mails

Get a complete report of all charges related to sending and receiving mails. Useful for keeping track of expenses and managing budgets.

Bulk Management of mails

Handle large volumes of mails efficiently by uploading multiple records at once. Saves time and reduces manual work.

User intimation & Notification for mail management

Send automatic notifications to users about their mails – when it’s received, dispatched, or if action is needed. Keeps everyone informed and updated.

Integrating AMG Mail-Room Management with Your Enterprise Technology

Open to integration with other platform

UNIQUE FEATURES IN AMG MAIL ROOM MANAGEMENT

Mail Room Management in Asset Management Global offers real-time tracking of incoming and outgoing parcels, digital proof of delivery, automated recipient notifications, secure handling, delivery status updates, audit logs, and customizable workflows to streamline mailroom operations efficiently.

Bulk import & export of parcel in one click

Easily manage high volumes of parcel data with one-click import and export functionality. This feature streamlines the process of adding or retrieving multiple parcel records at once, improving efficiency and saving valuable time.

Generate Report For Your AMG Mail Room Management

The Mail Room Management report provides detailed insights on parcel movements, delivery status, recipient acknowledgments, and handling times. It helps track performance, identify delays, ensure accountability, and optimize overall mailroom efficiency with real-time and historical data analytics.

Parcel Report
Status Report

2.0

Incoming and Outgoing Items
Recipient and Distribution Details
Location and Movement
Reporting and Analytics
Security and Compliance Elements
Status and Lifecycle Metrics

What we track?

AMG

Everything You See on the Demo Is Available in AMG
Compliance and Audit Trails

Custom Solutions Just for You

Our AMG Mail Room Management system is built to adapt to your needs. Whether you need to integrate with existing tools or require specific customizations, our platform is flexible and scalable. From workflows to reporting formats, everything can be tailored to fit your organization’s processes

  • Integration & Customization is visible
AMG Mail Room Management

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Case Study:

Digitizing Mailroom Operations and Parcel Tracking for a Global Corporate Headquarters

Client Overview

Company: Ardent Global Holdings
Industry: Professional Services & Corporate Real Estate
Headquarters: New York City, USA
Employees: 6,200+
Mail & Packages Processed: ~9,000 items per month across 5 regional offices

Challenge

As a multinational organization, Ardent Global Holdings handles thousands of incoming and outgoing parcels, couriers, and inter-office documents each month.
The company’s mailroom operations were entirely manual, using paper logs, spreadsheets, and handwritten delivery notes — which created bottlenecks, lost items, and compliance risks.

Key challenges included:

  • Lost or misplaced mail: 3–5 packages per week went untracked or were misdelivered.

  • Inefficient manual tracking: Logging and distributing items took up to 5 minutes per package.

  • Lack of visibility: Employees had no way to check the status or location of their incoming mail.

  • Compliance issues: Sensitive client documents were not tracked with proper audit trails.

  • High labor costs: Mailroom staff were overwhelmed with repetitive manual tasks.

Ardent needed a digital mailroom management system to modernize operations, improve accountability, and provide real-time tracking for every item from receipt to delivery.

Solution

Ardent partnered with AssetManagement.Global to implement its Mail-Room Management Software across all U.S. and European office locations.

Key features implemented:

  • Digital Mail Logging: Barcode scanning for all incoming and outgoing mail items.

  • Smart Recipient Notifications: Automated email and SMS alerts to recipients upon item arrival.

  • Electronic Signatures: Secure proof-of-receipt captured on handheld devices during delivery.

  • Centralized Dashboard: Real-time visibility into all parcels across multiple offices.

  • Searchable Audit Trail: Complete history of mail movement for compliance and dispute resolution.

  • Analytics & Reporting: Insights into delivery times, mail volumes, and staff performance.

Deployment was completed in 6 weeks, including integration with Ardent’s employee directory (Active Directory) and existing visitor management system.

Conclusion

By adopting AssetManagement.Global’s Mail-Room Management Software, Ardent Global Holdings successfully transitioned from a paper-based system to a fully digital, data-driven operation.
The solution delivered faster processing, total accountability, and seamless integration with corporate systems — creating a secure and efficient mail-handling experience across all global offices.

What We Track?

Our AMG Mail Room Management system helps you keep a clear record of all important mailroom items, including:

AMG Mail Room Management is a digital solution designed to automate and streamline the handling of all inbound and outbound mail, parcels, and courier deliveries within an organization. It improves efficiency, tracking, and accountability.

Yes. The solution provides real-time tracking for courier and parcel deliveries, from arrival at the mailroom to final recipient acknowledgment.

Yes. Employees receive instant alerts via email or SMS when their parcel or mail is received, along with pickup details or delivery confirmation.

Yes, AMG Mail Room Management integrates seamlessly with AMG’s other modules like Visitor Management, Asset Management, and Facility Management.

Definitely. The solution can be tailored to match your organization’s workflow, notification preferences, and reporting structure.

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